IEICE Electronics Express

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ONLINE ISSN:1349-2543

J-tagemark

Web page for manuscript submission

Authors are kindly advised to access this page for submitting their manuscripts.

Instruction for authors (As of April 1, 2013)

The contents would be subject to change without notification in advance. Authors who submit manuscript to ELEX are assumed to agree with Information for Authors.

*Important Notice of Changes in Author Manuscript Submission Qualifications
The manuscripts from authors failing to satisfy the required submission qualifications are not accepted from January 1, 2010.
"At least one of the authors must be an IEICE member when the manuscript is submitted for review. Invited papers are an exception.
We recommend that authors unaffiliated with IEICE apply for membership."

Scope:

IEICE ELECTRONICS EXPRESS (ELEX) is an all-electronic journal published daily by the Institute of Electronics, Information and Communication Engineers (IEICE) and edited by the Electronics Society in IEICE. ELEX publishes original, peer-reviewed papers that embrace the entire field of modern electronics, including:
- Optoelectronics, Lasers and quantum electronics,
Ultrafast optics, Silicon photonics, Planar lightwave circuits
- Fiber optics, Microwave photonics, Optical interconnection,
Photonic signal processing, Photonic integration and systems
- Electromagnetic theory
- Microwave and millimeter wave devices, circuits, and systems
- Electron devices, circuits, and systems
- Integrated circuits
- Micro- or nano-electromechanical systems
- Storage technology
- Superconducting electronics
- Electronic materials, semiconductor materials
- Electronic displays
- Organic molecular electronics, Polymer optical circuits
- Ultrasonic electronics
- Electron tubes, vacuum and beam technology
- Electronic instrumentation and control

Review policy:

ELEX publishes concise technical reports on outstanding inventions, innovation, and finding that have influential importance to electronics engineers. Rapid circulation of publication as well as article quality is deemed important for both contributors and subscribers working in the fast moving fields. For the promptness in reviewing and publishing procedures, authors are strongly advised to write their manuscripts clearly and simply so that the significance of their accomplishment can be readily spotted. All manuscripts are evaluated to be either "accepted for publication" or "rejected." Manuscripts that do not match the scope or the style regulation would be automatically rejected without being reviewed. Manuscripts that are evaluated as of minor values for electronics engineers might be rarely accepted even though they report novel results. Authors of manuscripts that could be potentially accepted after minor revision are informed by the corresponding Associate Editor of comments and suggestions, and they are advised to consider re-submission. Note that the re-submitted paper is treated as a new submission.

Originality of manuscript:

1. Copyright compliance
(1) Do not submit content identical or extremely similar to material that has already appeared under the name of another author(s). Do not reproduce copyrighted material without the permission of the copyright holder.
(2) Even if you are the author(s) of a manuscript, do not submit it if copyright problems exist — for example, if the copyright is held by a body other than the IEICE and cannot be transferred to the IEICE.

2. No duplicate submissions
Content identical or extremely similar to material that has already appeared or is in submission elsewhere must not be submitted, either by the same author(s) or by a team including any one of them. Notwithstanding the above, a paper will not be treated as a duplicate submission if all such material appearing therein meets both Criteria 1) and 2) below, and if it is appropriately cited (in the footnotes or references).

1) The material in question does not violate "1. Copyright compliance"
2) The material in question is one of the following.
  a) a patent publication gazette or the like
  b) a university undergraduate thesis, master's thesis, doctoral thesis, technical report, etc.
  c) the abstracts, proceedings, etc. of a meeting, seminar, or international conference of the IEICE or other academic organization
  d) a book, a corporate technical journal or bulletin etc.
  e) a newspaper article or the like
  f) a preprint server of a highly public nature, an author's own home page or the like

When an author reuses text, figures, tables, photographs, or other graphics from his/her own previously published material, the author shall:
1. clearly indicate all reused material and provide a full reference to the original publication of the material and
2. if the previously published material is used as a basis for a new submission, clearly indicate how the new submission differs from the previously published work(s).

3. Countermeasures against duplicate submission
If a manuscript is suspected of duplicate submission to any journal, the IEICE Editorial Committee has the right to investigate the situation by exchanging information with the Editorial board of the concerned journal. When the duplicate submission is confirmed by discreet inquiries, the IEICE Editorial Committee will apply the following sanctions against all the authors of the manuscript.
(1) Immediate rejection of the manuscript in question, and also immediate rejection of all other manuscripts under review that include at least one of the authors of the manuscript in question.
(2) Prohibition of any new submissions to all the IEICE transactions and journal for a term of one year or less.
(3) Notification to the Editorial board of the concerned journal about the duplicate submission.
(4) Publication of a notice that announces the cancelation of the paper (or letter), as well as the indication of the cancelation on the web site of Transactions Online, in the case that the manuscript has already been published in our transactions.


Protection of personal information:

Sufficient care should be exercised when submitting a manuscript bearing personal data such as photographs or names to the transactions. If necessary, written permission should be obtained from the individual concerned.

Preparing manuscript:

Manuscripts to ELEX are accepted via electronic submission only. Authors are requested to prepare manuscript by using one of the officially approved formats (LaTeX style file or Microsoft Word template), in which all the styles and formats are prescribed. The number of pages is limited by 12. The first page contains paper title, author list, affiliation(s), 100-word-abstract, keywords, and references. Since ELEX manuscripts are rapidly published as submitted (or at least minimum editing/formatting by publisher), it is essential to adhere to the provided templates. Instructions for including movie files in a PDF file are described in the template files.

 

For LaTeX users:

ELEX_template_TeX.zip

Sample movie file: lens_scanner.mov

 

For MS Word users:

ELEX_template_Word.zip

Sample movie file: lens_scanner.mov

References:

References should appear on the first page of the paper in the orders in which they are referred in the main text. A reference must include full list of authors.

It is authors’ responsibility to provide correct information of references. Use a pair of square bracket to cite reference like this [2]. Multiple references can be cited like this [1,2,3,4,5].

See the instructions and examples below regarding acceptable formats for different types of references.

 

A. Journal papers

1) full list of authors, comma-separated, with a colon placed at the end
2) journal title with an official abbreviation
3) volume number in bold
4) publication year in parentheses
5) beginning page number or a paper number

 

(*)If the journal restarts its page number every issue, insert a issue number in square brackets between a volume number and a publication year like the second example below.

 

Example:

[1] J. A. Fredenburg and M. P. Flynn: IEEE J. Solid-State Circuits 47 (2012) 2898.
[2] R. H. Bruce: Solid State Technol. 48 [1] (2005) 5.
[3] T. Numata, S. Uno and K. Nakazato: IEICE Electron. Express 10 (2013) 20120906.

 

B. Conference proceedings

An item is a sequence of space-separated, following elements with a period at the end:
1) full list of authors, comma-separated, with a colon at the end
2) Proceeding title with an official abbreviation
3) publication year in parentheses
4) beginning page number or paper ID

 

Examples

[4] S. Luetkemeier, T. Jungeblut, M. Porrmann and U. Rueckert: ISSCC Dig. Tech. Papers (2012) 484.
[5] T. Mizutani, A. Kumar, T. Hiramoto: IEDM Tech. Dig. (2011) 25.2.1.

 

C. Papers in review

An item is a sequence of space-separated, following elements with a period at the end:
1) full list of authors, comma-separated, with a colon at the end
2) ``submitted to’’
3) Journal title or conference title

 

Example

[6] A. Satoh and S. Suzuki: submitted to Jpn. J. Appl. Phys.

 

D. Books

An item is a sequence of space-separated, following elements with a period at the end:
1) full list of authors, comma-separated, with a colon at the end
2) book title in Italic with ``in’’ placed at the beginning if an editor are provided
3) editor(s) with ``ed. `` at the beginning if any
4) name of publisher, city of publication, year of publication, comma-separated in parentheses
5) edition number like ``2nd ed.’’ if any
6) beginning page number

 

Examples

[7] S. M. Sze: Physics of Semiconductor Devices (Wiley, New York, 1981) 2nd ed. 55.
[8] D. Edwards: in Handbook of Optical Constants of Solids, ed. E. Palik (Academic Press, New York, 1985) 547.

 

E. Thesis/dissertation

An item is a sequence of space-separated, following elements with a period at the end:
1) full list of authors, comma-separated, with a colon at the end
2) ``Ph.D Thesis’’
3) Name of School
4) Publication year in parentheses

 

Example

[9] A. Smith: Ph.D thesis University of California, Los Angeles (2011).

 

F. Patents

An item is a sequence of space-separated, following elements with a period at the end:
1) full list of authors, comma-separated, with a colon at the end
2) patent number
3) publication year in parentheses

 

Example

[10] Y. Takahashi and M. Nawa: Japan Patent 652696 (1971).
[11] A. C. Smith: U.S. Patent 3390940 (1988).

 

G. Web sites

Web sites are permissible as adjuncts to accepted references above only if the web site is maintained as an archival site.

 

Examples:

[12] European Telecommunications Standards Institute: ETSI-TR-101 (2007) http://www.etsi.org.
[13] Analog devices: AD7400A datasheet (2012) http://www.analog.com/en/index.html

Suggestion for authors preparing multi-color display items:

Color figures or movies can be included in ELEX manuscripts. Authors, however, should be reminded that some reviewers/readers might be colorblind. Authors are kindly advised to consider the following suggestions when preparing figures or movies:

  1. Avoid using combination of red and green. Use magenta (purple) and green instead.
  2. Do not overuse colors in the graphs but consider using different hatchings, shapes, line types (solid, dotted or dashed) or symbols for different curves.
  3. Note that red color does not appear bright or vivid for colorblind people. Avoid using red characters or symbols for the purpose of highlighting.

For further information, see this webpage: http://jfly.iam.u-tokyo.ac.jp/color/

Submitting manuscript:

To submit manuscripts to ELEX, authors should visit an IEICE website(https://review.ieice.org/regist/regist_baseinfo_e.aspx) to complete a Submission Form and to upload the following items:


- a PDF file for review
- an electronic file of manuscript in either LaTeX or MS Word
- original art work in separate electronic files


Art submitted electronically is only acceptable as Encapsulated PostScript (.EPS) for graphics and MOV or MPG for movies. Self-descriptive file names such as fig1.eps and fig2.mpg are preferred.

 

Authors are also requested to select the subject index (code and field) best fitting manuscript from the candidates. The index is used by the ELEX editorial office when directing manuscript to corresponding Associate Editor. Furthermore it is displayed in ELEX website and in archives for readers' convenience. The Editorial Committee may change the subject index that authors select, if the Editorial Committee judges that the authors' selection is not the best.

 

Authors are also requested to complete and submit Copyright Transfer and Article Charge Agreement Form on the ELEX online submission system.

 

Submission is completed only after all the necessary materials are received and validated by the ELEX editorial office. Authors will be notified of the acknowledgment of the editorial office by an e-mail automatically sent by the online submission system.

 

It is authors, not the IEICE, who are responsible that contents of manuscripts are legitimate and they are legally submitted.

ELEX Checklist or Key Prerequisites for acceptance:

Please use this checklist or prerequisites to help you ensure that your paper meets the following criteria we expect from submitted papers. The paper with the clear violation is never reviewed and rejected immediately:

 

1) Novelty:
Does your paper provide new ideas or results that attract relevant research community?
Clear novelty is one of the most important qualifications which we ask referees to consider for reviewing.

 

2) Significant advance :
Does your paper clearly identify the significant advance over the state-of-the-art in the context of previous work done in the relevant research fields? Just an incremental or additional work over your previous work or other researchers is strongly discouraged.

 

3) Technical Evidence
Does your paper have technical evidence sound enough to validate its claims? Does the form of evidence meet the standards of the relevant research fields.

 

4) References
Does your paper have a list of sufficient references which are most recent and most relevant? Does your paper clearly set your work in the context of those references? A list of over ten references is strongly advised.

 

5) Readability
Is your paper clearly written in plain English and well organized? Readability is solely author's responsibility. The lack of it makes your paper immediately rejected.

 

6) Appropriateness to the scope
Is your paper appropriate to the scope of ELEX? We are seeking a paper in the field of advanced electronics focusing on hardware implementation.

Publishing paper:

An Associate Editor will carry out the manuscript review in as expeditious a fashion as possible. If the manuscript is recommended for publication, authors will be asked to send the "Article Charge Payment From" to the ELEX editorial office.

Advance publication:

[What is an advance publication?]
An advance publication is a publication category which ELEX offers to all the accepted papers to meet authors' increasing demand to disseminate their work more rapidly.

 

An accepted paper is first published before being copyedited in the category of an advance publication. The paper will then undergo copyediting and be published in a journal issue as a final publication. The advance publication will be replaced with the final one as soon as it appears in the issue.

 

The content of the paper is final at the moment of advance publication. The originality of the paper is transferred from the version of the advance publication to the final version as the editorial process proceeds. The authorized publication date of the paper is the date of the advance publication.

 

[How to cite]
The paper in the advance publication can be cited with its unique identification number called paper number from the moment the paper appears in ELEX web site. The paper number is a unique, eight-digit number which is assigned upon paper's acceptance. The paper number is final allowing readers to use the same reference point consistently regardless the paper's publication status, whether it is an advance or final version.

 

A following example shows a typical format to cite an ELEX paper. The format is a sequence of authors' names, journal title, volume number, publication year in parentheses, and paper number:

 

T. Suzuki and K. Shiraishi: IEICE Electron. Express 10 (2013) 20130029

 

Beginning with vol. 10, issue 1 (15 January 2013), ELEX changed the way of identifying its paper from on a page-number basis to on a paper-number basis. At the same time, ELEX stopped the pagination for its papers across a volume and started the new pagination on a paper-by-paper basis.

Reading page proof:

Page proofs in the PDF format are sent to the corresponding author only once prior to the publication of the manuscript. Minor and typographical errors should be corrected on the printout or by PDF mark-up and returned to the IEICE Office via fax, web, or e-mail within three (3) business days, after which the manuscript may be published as is.

Article charge:

Upon accepted for publication, the authors are requested to pay a mandatory article charge depending on the number of printed pages and the electronic file format:

 

Accepted for publication before March 31, 2014
1)JPY 30,000 6 or fewer printed pages in Latex format
2)JPY 40,000 6 or fewer printed pages in MS word format
3)JPY 80,000 7 to 12 printed pages in Latex format
4)JPY 100,000 7 to 12 printed pages in MS Word format

 

*The number of pages is limited by 12.

 

A display item of a movie picture requires an extra cost of JPY 3,150 per movie file.

 

*)All charges above include Japanese consumption tax of 5% (before March 31, 2014).
*)Current fees in effect starting on June 1, 2012.

 

Accepted for publication after April 1, 2014
1)JPY 30,857 6 or fewer printed pages in Latex format
2)JPY 41,143 6 or fewer printed pages in MS word format
3)JPY 82,285 7 to 12 printed pages in Latex format
4)JPY 102,857 7 to 12 printed pages in MS Word format

 

*The number of pages is limited by 12.

 

A display item of a movie picture requires an extra cost of JPY 3,240 per movie file.

 

*)All charges above include Japanese consumption tax of 8% (after April 1, 2014).

 

Payment by credit card is the only acceptable method to pay for the publication charge. Authors should complete and submit Article Charge Payment Form to the ELEX editorial office by fax or E-mail immediately after their papers have been accepted for publication. The Form in doc format will be sent to authors by E-mail with the notification of acceptance of their papers. Authors should notice that papers are held for publication until the payment is received by the ELEX editorial office. If the payment cannot be confirmed within one month, the paper will be handled as rejection and ELEX will not receive any paper written by one of the authors for one year or less as the penalty.

Submission to IEICE Transaction:

Papers published in ELEX are categorized as “LETTERS.” Authors are encouraged to develop their research and submit results as “FULL PAPER” to the IEICE Transaction.

Copyright:

The copyrights for all articles in journals published by the IEICE, whatever medium it may be presented, are automatically transferred to the IEICE. However, authors themselves may copy, translate or modify their own manuscripts. In such cases, when translating the manuscript or using all or most of the manuscript in other publications, authors should report the fact to the IEICE, and the original manuscript should be clearly cited in the publications. Even when only part of the manuscript is used, the reference for the original manuscript should be included, or the reference should be presented in the figure captions.

For details of IEICE's copyright policy, please refer to the following two web sites for
1) provisions and 2) explanations:

 

1) http://www.ieice.org/eng/about/copyright.html
2) http://www.ieice.org/eng/about/explanation.html

Privacy:

The IEICE collects personal information of authors when they submit manuscripts to ELEX. The IEICE may use collected personal information only in the activities for improving its publishing services and providing authors with further benefits. Examples of such activity are statistical analysis of submission, e-mail alerting of the latest updates, requests for comments and suggestions to the ELEX services. Authors’ personal identifiable information will not be disclosed unless the law requires it. The IEICE may share aggregated information with partners.

Refutation:

Authors who disagree with reviewers’ comments and with evaluation of the editorial committee are given the opportunity to submit their refutation in document to the Editor. The refutation shall be forwarded to the reviewer. The editorial committee makes decision with reference to the reviewer’s response. Authors are notified of the results within 90 days after the refutation is submitted. Refutations can be submitted only once for the respective manuscripts.

Withdraw submission:

Authors should not withdraw their submitted papers because the withdrawal wastes voluntary works devoted by an associate editor and reviewers. But, we accept the withdrawal of a submitted paper if authors have unavoidable reasons. Authors must follow the procedures shown below when they withdraw their submitted papers.

 

1. Authors must send a withdraw request letter by e-mail with its scanned PDF file or by FAX to the ELEX editorial office before the notification of acceptance for publication. The withdraw request letter must include the following information.

 

(a) Paper number
(b) Paper title
(c) Authors names
(d) Reason why the paper must be withdrawn
(e) Date and signatures of all the authors (or signature of the contact author)

 

If only the contact author signs the letter, he/she must obtain the agreement of the withdrawal from all the other authors and the letter must include the description that all the other authors agreed the withdrawal.

 

2. After the paper is accepted for publication, the withdrawal is not permitted in principle. The authors must always pay the page charge even if the withdrawal is permitted.

 

3. The Editor-in-Chief decides whether the withdrawal is allowable or not. The ELEX editorial office will send the authors the decision of the Editor-in-Chief. If the authors don't receive any reply from the ELEX editorial office, they must send an inquiry about the withdrawal to the office.

 

4. The date of the withdrawal is given in the permission.

 

5. Any request of withdrawal that does not follow the above procedure is treated as invalid.

 

If illegal submission, e.g., plagiarized or duplicate submission, is found for a paper, the withdrawal of the paper will never be permitted and the authors will be punished based on the rule.

Citation:

IEICE ELECTRON EXPRESS is abbreviated as "IEICE Electron. Express."

On January 1st, 2013, ELEX has changed the way of identifying its paper from a combination of three numbers, volume, issue, and page to a paper-number that is an unique eight-digit serial number like 20130001. Accordingly, we would like to ask all the authors to cite the paper as presented below. A following example is a typical citation format in ELEX. The format is a sequence of authors' names, journal title, volume number, publication year in parentheses, and paper number:

 

T. Suzuki and K. Shiraishi: IEICE Electron. Express 10 (2013) 20130029

Citation alert services:

In ELEX, you authors can receive citation alerts which notify you via email that your paper is cited in articles published in qualified technical journals(*1).

 

In order to use the services, follow the steps below.

 

1) Make your account in the J-STAGE site in which ELEX papers are publicized on line. The entrance is “Register” icon on the topmost part of the J-STAGE site.

 

2) Access your paper and display the abstract on the J-STAGE site.

 

3) Click the icon "Add to Favorite Articles/Citation Alerts" located on the right-hand side of the J-STAGE site.

 

4) Mark the check box of ``citation alert'' for the paper you want to receive the alert email.

 

Enjoy the service to check your past achievements.

(*1) The journals whose publishers participate in CrossRef and use its forward linking service